CIB Executive Administrative Assistant

What you'll be doing: Coordinate travel arrangements domestic/international (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers. Concur expense processing and Invoice preparation. Professionally field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner. Provide support to visiting senior managers. Coordinate recurring board meetings / events and prepare documents for distribution. Schedule internal/external meetings and appointments; coordinate conference rooms /calls. Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks. Compile and submit expense reports in a timely manner, order and maintain office supplies. Distribute incoming mail and faxes, prepare and send packages via mail, messenger and federal express.

What your background should be: Proficiency within the Microsoft suite with expanded Powerpoint and Excel skills. Candidate should have expense policy and patrol knowledge. Ability to learn procedures and processes quickly. Superior interpersonal and communication skills, both written and oral, excellent telephone etiquette and presents a professional dress code. Extremely organized and detail-oriented with strong commitment to accuracy. Handle regular activities without prompting, and advice in advance with issues or delays.

Who is the client company: This is an American multinational banking and financial services holding company.; If you are interested in this position, send your resume to apply@kochdavis.com