Administrative Assistant

Where

San Francisco, CA

What you'll be doing

As an administrative assistant, candidate will provide daily contact with line manager (to review schedule, events and assignments). Maintain business critical records and administrative responsibilities for all principals. Provide editing and typing of documents, filing, proofreading, spreadsheet, table, chart maintenance and running of monthly reports. Provide advanced computer skills to create spreadsheets, tables and charts, templates and presentation materials. Make travel arrangements, provide detailed itineraries, prepare and submit expense reports and perform AMEX reconciliation. Provide phone coverage and make routine decisions concerning the operation of the departmental business. Set up numerous teleconferences and in person meetings for all principals and ensure all materials and technology needed are available and operational. Maintain calendars of several parties, anticipate conflicts and uses diplomacy to resolve problems in advance. Schedule and coordinate meetings for colleagues as needed across time zones. Ensure that information is sent to all participants and stored in the appropriate repository for access. Maintain and access departmental or company document/knowledge repositories, websites and business systems (e. g., SharePoint, others), as needed. Facilitate flow of work items and initiate follow-up when necessary. Purchase and track orders for office supplies and equipment using the appropriate systems, maintain records of purchases and assist in maintaining office supplies and equipment. Provide administrative support for on boarding of new employees and to follow up on technical issues. Perform other duties as assigned.

What your background should be

The applicant must have at least 3 to 5 years of experience in administrative. Knowledge of the complete Microsoft office package including word, excel, power point and outlook; good writing, analytical and problem solving skills are required. Ability to communicate effectively, follow oral and written instructions is preferred.

Required Schooling / Training

Bachelor degree preferred but not required.

Who is the client company

This is an American multinational pharmaceutical corporation

If you are interested in this position, send your resume to apply@kochdavis.com