Senior Associate of Administrative

Where

Falls Church, VA

What you'll be doing

Maintains and coordinates manager schedule; schedules appointments with company employees and clients; ensures schedule is feasible and makes efficient use of manager time. Performs highly complex or confidential office duties for department in word-processing, photocopying, faxing, report generation, and filing of confidential documents. Provides complex, specialized administrative support such as maintaining databases, compiling and analyzing data, preparing reports/presentations to identify and convey results and trends, advanced graphic design and advanced power point presentation support, when needed. Schedules meetings between two or more business units/functional areas on complex matters. Reserves conference rooms as appropriate; coordinates complex, highly confidential specific business unit/functional area activities as appropriate. Oversees the coordination of outgoing department correspondence. Creates confidential original correspondence; assembles, addresses and mails documents to meet business needs. May assist in creating pertinent department documentation for employees and resolving issues to ensure employee requirements are met and appropriate guidelines are adhered too. Maintains requisition and advertising logs and participates in orientation programs to inform new hires of administrative services. Answers incoming calls, researches and responds to inquiries and escalates or routes calls to appropriate personnel as necessary. Coordinates complex travel arrangements for manager and employees that require upper management approval. Ensures accuracy of travel dates and reserves appropriate accommodations to facilitate travel convenience for concerned parties.

What your background should be

Minimum 10+ years of administrative assistance experience is required. Dynamic person who is resourceful; tactful; and assertive. Strong office equipment skills such as faxing and photocopying. Strong personal computer and business solutions software skills. Strong communication and interpersonal skills for communicating with internal and external personnel of all levels. As strong organizational skills to balance work and prioritize tasks. Strong skills in utilizing presentation and database software and preparing presentations. Ability to keep sensitive and confidential material private. Ability to create and maintain formal and informal networks.

Required Schooling / Training

High school diploma or GED.

Who is the client company

This is an American multinational corporation that provides information technology services and professional services.

If you are interested in this position, send your resume to apply@kochdavis.com