Administration Manager

Where

Oklahoma City, OK

What you'll be doing

Greets and welcomes all visitors and guests upon their entrance into the community and when calling by phone. Delivers professional and courteous communication to families regarding community events, resident supply needs, care plan meetings and other communications as requested. Engages residents in meaningful conversation and activities related to their individual interests. Facilitates or participates in resident group activities. Oversees all aspects of general office coordination including copying, faxing, mailing and filing. Organizes and maintains file system, scans invoices or documents for electronic storage and files correspondence and other records. Maintains manager calendars to coordinate work flow and meetings and coordinates meetings and conferences using Microsoft Outlook. Acts as backup to executive director on all confidential HRIS activities. Prepares agendas, takes meeting minutes and makes arrangements for meetings. Answers phones and transfers to appropriate staff member. Opens, sorts and distributes incoming correspondence, including faxes and emails. Assists in the development of monthly community newsletters, preparing and posting activity calendars and written family communications. Submits and tracks work orders and service requests for community needs. Purchases flowers, badges, supplies and uniforms using proper procedures and within the assigned community budget. Supports community staff in assigned, project-based work. Performs other duties as assigned.

What your background should be

6 months experience in general office responsibilities and procedures. Proficiency with Microsoft Office applications. Knowledge of principles and practices of basic office management and organization. Ability to thrive in a fast-paced environment. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to exercise good judgment and problems solve with minimal assistance. Strong analytical and organizational skills, exceptional time management skills, ability to thrive in a fast paced environment. Attention to detail to ensure accuracy.

Required Schooling / Training

High school diploma.

Who is the client company

If you are interested in this position, send your resume to apply@kochdavis.com