Administrative Assistant Senior Associate

What you'll be doing: Manages calendars and itineraries of the legal team members with accuracy. Independently manages preferences and priorities for meeting arrangements. Ensures team members have all needed documentation and prep work in advance of all meetings. Handles travel arrangements for team members and prepares and settles expense accounts. Ensures that all plans are managed seamlessly. Ensures that confidentiality is maintained in all processes written and verbal. Plans, organizes and arranges meetings including webinars and conference calls to be hosted by team members (i.e., booking training rooms, pre-work, send pre-reads to participants.) Ensures that all communications, the locations and amenities are appropriate. Ensures all interactions are professional and commensurate with a high degree of customer satisfaction. Drafts/edits communications and responses to incoming correspondence for review and distribution as required by team members. Expense report management. Maintains telephone coverage according to team member preferences. Utilizes the complete suite of desktop products, including Word, Excel, PowerPoint and Outlook and its calendar functions. Performs special projects as necessary.

What your background should be: 3+ years of administrative experience. Demonstrated strong analytical skills, problem-solving abilities and demonstrated project management skills. Demonstrated ability to produce executive level documents in Powerpoint, Excel and Word. Meeting planning skills and demonstrated budget tracking/analyses skills. Ability to multi-task. Proven excellent organizational skills and the ability to juggle multiple priorities simultaneously. Demonstrated excellent oral and written communication skills, including exceptional spelling and command of grammar. Proven customer service approach to work and passion for quality. Proven interpersonal skills; ability to work with all levels of management and to effectively interface with matrix partners; strong team player.

Who is the client company: This is a global health services organization that provides medical, dental, disability, life and accident insurance and related products and services.; If you are interested in this position, send your resume to apply@kochdavis.com