Answers telephones and directs inquiries to the presidents office as appropriate. Greets visitors to the presidents office and handles routine inquiries independently. Performs clerical duties as assigned. Maintains correspondence logs, files, information databases, and other tracking systems as necessary such as the employee photo book and employee phone list. Prepares board of directors, executive committee, OPM, and other meeting minutes. Organizes meeting dates, meeting structure, and sends out agendas. Prepares schools key statistics report for executive committee meetings and keeps all school employees apprised of EDMC (s) system wide planner dates. Orders supplies as necessary. Maintains office equipment such as fax machines, copy machines and printers. Tracks expenses for the same and submits for payment. Maintains contracts with vendors for equipment. Prepares answers for routine correspondence for distribution over own signature and prepares correspondence for others signature. Schedules all meetings as necessary including off-site and large group meetings. Makes travel arrangements for president and visitors as appropriate. Completes state/federal documents and surveys accurately and on time. Gathers information, completes documents and submits to reporting agencies. On an annual basis, provides support for input of school budget requirements for the coming fiscal year, maintains copies of and submit capital budget requests to EDMC throughout the year.
What your background should be
Experience handling the scheduling of conference calls and meetings, including travel arrangements. Excellent written and verbal communication skills. Strong interpersonal skills with both faculty and student population. Superior organizational and problem resolution skills. Personal computing proficiency in microsoft word, powerpoint, and excel. Some experience in database programs. Professional telphone manner. Ability to interact effectively as a member of a team and work collaboratively with other departments; listen to customers (e.g. students, staff, etc.) and to understand and respond positively to their requests; handle multiple tasks.
Required Schooling / Training
Bachelor degree
Who is the client company
This is a for-profit college that offers career education with certificates, diplomas and degree programs.
If you are interested in this position, send your resume to apply@kochdavis.com
