Executive Assistant

Where

Pittsburgh, PA

What you'll be doing

Perform related clerical duties such as scheduling appointments, meetings, conferences; handling messages and mail; maintaining records and files, distribution lists, etc. Coordinate and execute all on boarding and exit paperwork for new, transferred, or exiting employees, including third parties. Maintain FTE tracking log as appropriate. Ensures necessary facility entrance forms are completed so that PC, phone, workspace are ready upon new employee arrival serve as facilities coordinator for company business service center. Coordinate of all travels both domestic and international; includes air travel, lodging and ground transportation needs as required for VP of GSS and CIO. Process and submit documentation for passport and visa needs as required. Process and submit expense reports for all business and entertainment travel expenses for VP of GSS and CIO. Assist in setting up agenda for meetings. Perform coordination of company functions and events including scheduling, venue, and other related event planning functions. As required, prepare correspondence, memos and reports, and participate in administrative functions such as budgeting, developing presentations, or tracking reports. Make independent decisions regarding planning, organizing and scheduling of own work. Coordinate multiple projects and tasks in a fast-paced environment. Meeting critical deadlines is essential. Work independently and within a team environment on special non recurring and ongoing projects.

What your background should be

Minimum of 5 years work in a corporate environment. Proficient in Microsoft office compliance with the equal employment opportunity and affirmative action laws and regulations. Must be proficient in Microsoft Office (Word, Excel, and PowerPoint). Must have the ability to effectively communicate with customers, both orally and in writing.

Required Schooling / Training

4 year degree.

Who is the client company

This is an American public multi-national company best known for its work with lightweight metals and advanced manufacturing techniques.

If you are interested in this position, send your resume to apply@kochdavis.com