Senior Administrative Assistant

Where

Titusville, NJ

What you'll be doing

The Senior Administrative Assistant is responsible for providing comprehensive support to the Senior Director and six field director. Primary responsibility includes complex calendar coordination, resolution of conflict due to shifting priority, manage internal and external communication, prepare expense reports and perform expense audit, also responsible for organizing meetings with internal and external partner, scheduling travel through CTO, executing consistent and precise follow-up by ensuring issue are resolved and projects completed. The incumbent will present a professional and welcoming presence, representing their team and handling communication with internal and external business partner. The successful candidate must be able to exercise sound judgment and discretion, maintain strictest confidentiality, independently assess and resolve complex situation/problem and have the flexibility to respond to shifting priority with great frequency. The incumbent must possess strong knowledge of and demonstrated ability using company internal program, including outsource, Arriba, Aravo, Totality, ICD, CTO, Gxrs and associated office software programs. Strong collaboration with other administrative colleagues is important.

What your background should be

A minimum of five or more years of administrative experience required. Experience supporting a Director or above is required. Must have strong organizational skill and excellent judgment and reasoning ability. An individual must be customer and employee focused, able to multitask and work under minimal supervision and demonstrate resiliency and high productivity in a fast-paced environment. Must have strong computer skill and proficiency with productivity tool, portal and working with Microsoft office programs (Outlook, Word, Excel, PowerPoint). Must have excellent verbal and written communication skill, exceptional interpersonal skill and ability to work cooperatively and collaboratively with other, including an executive admit. Prior experience handling sensitive and confidential information and document is required.

Required Schooling / Training

Associates degree or minimum high school diploma is required.

Who is the client company

This is one of the largest multinational comprehensive manufacturer company of health care products that provides care related services, consumer packaged goods, pharmaceutical, medical devices and diagnostics markets.

If you are interested in this position, send your resume to apply@kochdavis.com