Senior Administrative Assistant

Where

Oahu, HI

What you'll be doing

The senior administrative assistant provides advanced confidential and administrative support to the department director. Manages director calendars and all staff travel within the director offices. Prepares, reviews and executes all purchase requisitions. Secures, confirms and prepares documentation for travel arrangements, staff development and reimbursements. Often handles highly confidential and sensitive correspondence and projects. Oversees the management and follows up of various projects assigned to the above offices from EES division director, company leadership, external entities, etc. Produces reports, ensures deadlines are met and monitors or updates the project tracking system accordingly. Prepares, purchase requisitions timely and accurately including all associated forms, when applicable (i.e. sole source, independent contractor). Performs receiving function to ensure timely payment to vendors. Prepares expense reports for staff tuition, mileage and business reimbursements. Ensure processes are communicated and consistently performed across the division. Coordinates the purchase and maintenance of office equipment. Processes internal or external correspondences and documents, maintains operational files. Receives and handles highly confidential messages and correspondences. Furnishes information in accordance with organization policy, responds to inquiries and relays or routes calls to other as appropriate.

What your background should be

7 years of progressively related work experience with demonstrated supervisory experience. Ability to work with extremely confidential and sensitive information. Excellent organizational and self initiative skills to coordinate multiple assignments, task and demanding deadlines. Working knowledge of microcomputers to include database, flowcharting, word processing and spreadsheet software applications to handle a wide variety of documents and tracking requirements. Ability to work flexible hours as needed. Ability to perform assigned work projects in a professional, confidential and competent manner. Ability to manage one's own workload to achieve project goals and objectives to include managing multiple assignments.

Required Schooling / Training

Associate or high school diploma degree is required.

Who is the client company

This is an educational service provider institution.

If you are interested in this position, send your resume to apply@kochdavis.com